Facilitating Hybrid Conferences

A global educational institution sought to host a hybrid conference, combining in-person and virtual participation, to accommodate a diverse audience and ensure inclusivity. The goal was to create an engaging experience for attendees from different regions, backgrounds, and time zones while maintaining smooth coordination between physical and online sessions. The institution needed a solution that would support interactive presentations, live Q&A, networking opportunities, and real-time updates, all while making it easy for participants to access content. By using Event Management on App, they successfully integrated technology to bridge gaps, foster collaboration, and ensure that every attendee, whether onsite or remote, felt fully involved and connected throughout the event.

Challenges

Platform Integration: Difficulty in integrating virtual and in-person components seamlessly.
Audience Engagement: Ensuring equal engagement for both virtual and physical attendees.
Content Accessibility: Providing on-demand access to sessions for attendees across different time zones.

Solution

The institution leveraged the Event Management App to create a cohesive hybrid experience:

    Unified Platform: Integrated virtual sessions with in-person events within a single platform.
    Live Streaming: Enabled live streaming of sessions, allowing remote attendees to participate in real-time.
    On-Demand Content: Offered recorded sessions for attendees to access at their convenience.
    Interactive Tools: Utilized Q&A, polls, and chat features to engage both virtual and in-person attendees equally.

Result

    Increased Reach: The conference saw a 60% increase in attendance compared to previous years.
    Balanced Engagement: Equal participation from virtual and in-person attendees in interactive sessions.
    Positive Feedback: 85% of attendees expressed satisfaction with the hybrid format and content accessibility.